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Email to Kriss July 26, 2010

Thu, 29 Jul 2010 00:01:58 +0100

An email was sent to Kriss with a picture attached:

Our pool is green!

What is this about!? Unacceptable. Picture attached.

UPDATE July 27th, 2010
Kriss' reply:

Bill at Seven C’s reported to me yesterday that the chlorinator was clogged and needed to be cleaned. It was not allowing the chlorine to flow out to the pool which was causing the pool to go green. He cleaned the chlorinator screen, scrubbed the pool and added some liquid chlorine and everything is okay now and we should see the pool clear up. He will check it again on Wednesday.

Thank you,

Kriss

Please note the pool is now closed without explaination, or expected reopen date.

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Minutes from Meeting July 26, 2010

Tue, 27 Jul 2010 03:02:24 +0100

The Pool

· Seven Seas is the responsible cleaner

· The pool is documented green on 7- 26-10

· Picture emailed to Kriss

· Log in sheet for cleaning

Future board

· No update on the board decision

Board memeber contact info, name and email, who are they

· Homeowners to submit resumes

o Name

o Unit number

o Experience

o Your reason for interests

Clubhouse revenue stream

· Renting out clubhouse

o Possible insurance liabilities

§ Research it

§ Contact Ogden to find out what is needed for that to happen

· What legal issues need to be addressed in order to turn the clubhouse into a daycare

· Exempt homeowners from liability

Potluck

· September 11^th, Saturday

· 6-9pm

· August 21^st put out notice of potluck/sign up sheet

o Sign up sheet should specify what we need

o Use the meeting as information collection

Website

· Notification

Renters

· Need contact information for owners

Foreclosures

· Somewhere in the neighborhood of 20

Meeting frequency

· Every Monday until further notice

Gate

· Please come within ( ) ft of this gate, need a sign

o Prevent people from bumping it

· Community needs to know code

o Kids are going back to school

Pest Control

· Unit 3 has scorpions inside and out

Contractors

· Contact info

Minutes from meeting July 19, 2010

Thu, 22 Jul 2010 23:16:18 +0100

Windows were discussed

· Black mold was reported in buildings 148 and 149

o The community believes that all buildings should be inspected

HOA Fees/ Units behind

· 52% current units behind

· 92 empty units

Financials

· Community would like to know how the money is being allocated

Pool

· The pool condition is unacceptable

o Requesting additional bids

o Current pool cleaner is lower because we supply the chemicals

§ Current pool cleaner suspected of not attending to our pool according to contract

HOA Seats

· Requesting additional election in August to fill open seats

Clubhouse

· Possible ways to make money off of the clubhouse

o Allow a preschool to rent out the building

o After school program

· House a property/maintenance manager

o A golf cart for the property/maintenance manager

o Potentially purchase an empty unit to house the property / maintenance manager

§ Housing will keep them onsite and reduce the salary

· Reopen the exercise room

Playground

· Use one of the green belts to build a playground

Minutes from HOA Meeting July 12, 2010

Tue, 13 Jul 2010 04:43:40 +0100

Reviewed June 12^th minutes.

Financials

· Financials are available through an email to Kriss

· Went over budget

· Updated on the collections status report, board members had copies, we did not

· It is a break down of each homeowner and their status of repayment, and their communication with the law firm.

· What is the status of the people who are behind, is there an update on that

· Both former owners and current owners, the threshold is about 1000.00 before the law firm is involved

· Payment negotiations are in process

· If past homeowners have sold their house, the question was raised if the new homeowners are paying

o The answer was yes

· If there is a lean on the house when the home is sold will a percentage of the payment go towards the past dues.

o Not if it is a foreclosure

· 57 units are behind right now

· Ranging from 10-6000.00 dollars in past dues

Window issues

· Construction defects repairs continue

· Letters have been sent to homeowners that have the defects, titan restoration is the contractors that have been doing the repairs. They are the least expensive at least 10% less than others

· About 35 units are being repaired

· Once the repair is done it is up to the homeowner to contact Ogden to negotiate repayment. The board will assists in the decision

· It was questioned why there were no bids last month but now they have bids.

o Kriss said they do have bids and that the bids are available for homeowners to review

· The question was asked how many windows per unit did they look at

o They do not know

· One home was over 8k, Titan is charging materials, labor, and profit overhead.

· Difficulty finding contractors that want to do the work because it is a builder defect

· Titan is putting a 2 year warranty that no other contractor is offering.

· Why isn’t this being covered by our insurance

o A home owner advised that they were told 5 years ago that this was an insurance issue

§ It is a construction defect therefore insurance will not cover. If it was built properly and then there was an issue that would be an insurance issue. This is to go back to the contractors, our contractors are no longer in business.

§ Even if it was covered by insurance it would be a 5k unit charge as this is a per unit issue

§ If we did this community wide then the fee would be combined and charged to each unit, rather they are having issues or not.

· A unit is having roofing issues without resolution. Kriss is advising that this is covered by HOA and it should have been resolved. Home owner is advising it has not been updated.

· Question was raised for the timeframe for repayment of window repair.

o Repayments are being suggested over years. If HOA pays upfront and homeowners take years to pay back we are in danger to run out of reserve.

· The exterior walls fall under the jurisdiction of the HOA.

· Kriss is under the impression that these are new issues, home owners advise him this is not a recent issue, it has just been ignored. Kriss retracted.

· Asked where proposals should be submitted

o Email should be sent to Kriss

· The question lies in if the home owner cannot afford to repay the charges, but the HOA does not repair, this is now a legal liability.

The entry gate

· June 21^st reported that gate was not functioning.

· June 28^th the gate was hit by a car.

o Efforts are made to have issues corrected as soon as possible

o Gate damage is suspected to be a particular unit

o Gate being wired open the day of a yard sale

o An arm was broken off of the gate, motor issues, etc.

New Business

· Dot Michaelis is resigning

o The two remaining board members are to take resumes and assign the remaining position

o Email your resume/a blurb as to why you would be a good board member, how long you have lived in the community, what benefit you would bring to the board to Kriss

o Asked why we cant move towards having 5 members

§ Kriss advised this is a board decision

o We can have a minimum of 3 majority 7

o Suggestion made that the three seats be elected, not appoint one and elect two

§ That this decision can be made this meeting

§ The notices need to be sent out in the same fashion as our annual board meetings

§ By Friday the decision will be made rather or not the number will be moved from 3 to five

§ They like the idea of five but has concern that the larger number will increase the work

§ The CCNR needs to be reviewed before a decision is made

o Three community members expressed their interests in being on the board

§ Kriss advised they should submit their resumes

· The board asked for some bids for prox card systems instead of the key pad and keys at the pool and the front.

o It is a swipe card system

o Went over bids

o Exactly the same product and an extra reader

§ Park Pro 10, 414. 37

· Larger company

§ Access Unlimited 8,008.29

Open forum

· Concerned with opening back gate

o Not being considered at this time due to cost

· Club house has black ants, termites, and the carpet has not been cleaned for two years.

o A offered to do a walk through with the renters to assure the clubhouse is put back in order after events.

§ Assure deposits are not returned without assuring things are in place

· Trees are overgrown and can cause potential damage to the buildings

o Emails are sent to Kriss without response.

§ A comment was made that someone did come out to spray for ants

§ But it has not been within the last two months

o And at the HOA meetings

· Can we have someone put the garbage pails away

o Requesting they are put out on Thursday

· The pool is green per someone’s walk by observation

· Rocks in the back of the units

o Three months unit has waited for rocks without any

· Cameras in the pool area

o D discussed castco has cameras with a rebate and discount

§ ADT does monitoring that Kriss has looked into, cost not effective

§ Kriss is asking for a proposal to be put together

§ Another home owner suggested her son put an additional proposal together

o Board is not interested in maintaining them, is there anyone who is volunteering to maintain

o The thing we need to do is ketch the people who are not supposed to be at the pool

§ Confront them

§ Contact Kriss

§ Block watch was suggested

§ Creative landscaping

· Put things that are unfavorable to land on around the perimeter

· Dogs not on leashes

o People not picking up after their pets

o If you know who the home owner is report it to Kriss

· Community events

o Paying 150 for community events

§ As long as it is community wide the board as agreed that the fee can be waved

§ There needs to be a responsible party for clean up

· Lights off

· AC off

· Door locked

· Unit 63 offered paper products

· Next meeting is Aug 16th

Minutes from meeting July 5, 2010

Thu, 08 Jul 2010 03:29:54 +0100

We had a few people at the meeting despite it being a holiday weekend.
Kriss would not let us the Clubhouse and said we had to reserve the
Clubhouse and pay the $150 deposit even for a community meeting.

We established points to be brought up at the HOA Meeting to be held
next Monday (the 14th at 7 pm):

First, we should change the rules where we have a community meeting in
the clubhouse and assign a person to be responsible to set up and clean
up afterward, that we shouldn't have to pay the $150 deposit.

Second, why did the HOA pay $4000 to a landscape architect to publish
public information to tell us how to take care of our landscaping when
we could have found the information for free? And why do we have to pay
an extra $500 a month for the Landscapers to do their job correctly?
This is an ongoing problem of the Management Company and this Board of
not acting in the best interests of the community by not getting
competitive bids for contracts and not taking the advice of knowledge
of residents on how to save money.

Our goals is start a petition at the BBQ to be held on July 17th to get
a minimum of 42 signatures (25% of the Homeowners) to force an election
of the Board members since they are no longer representative of the
Homeowners and have not had the time and energy to the basic duties. We
want to elect a Board of 5 members instead of three, which is allowed
in the CCNR's. Once a new Board is established we want to fire Ogden
and hire our own property manager that is responsive to the Homeowners
and will work to help the community.

We all need to be spreading the word for other homewoners and renters
to come to our meetings and the regular HOW Meetings.

Minutes from Meeting: June 28, 2010

Tue, 29 Jun 2010 23:52:27 +0100

Meeting:

Date: June 28, 2010

Time: 7:00- 8:10pm

7:10- 7:38

· Went over last meetings minutes

o Suggestion made to identify the order of business

§ What is our first goal, second, etc.

7:38- 7:49

· Discussed new board

o New board has to have 3 members minimum; prefer 5 members max.

§ Interested parties: L, C, D

o It was asked is there a regulatory board that we could file a complaint against Ogden as a management company (better business bureau for example).

o It was asked if the board has meetings outside of the monthly community HOA meeting?

§ What are the requirements of board members

o Who voted on the HOA budget?

7:49- 7:53

· Discussed opening the gate in back

o Concerns

§ Security

· Open gate leads to more traffic

· Possible crime increase

o Suggested having Mesa PD coming to one of our meetings and discussing

§ Local crime rate

§ How many times they patrol our community

· Discussed how long the meetings should be

o 7-8pm every Monday

o D to make sign to post at the mailbox to notify community

o D to contact Kriss to reserve the clubhouse for future meetings

· Forming a neighborhood watch was suggested

o Requesting a golf cart from HOA for patrols

· Discussed Block party

o Location: Clubhouse and pool

§ 6-10pm

§ L to reserve clubhouse

§ Potluck style

o Purpose

§ Introduce ourselves to the community

§ Community development

§ Info collection

§ Board interest

7:54-7:58

· Revisited future board

o Agreed 5 members would be ideal

§ Subcommittees to help carry out future endeavors

· It was asked where the money for HOA late fees were going?

7:58- 8:10

· Discussed HOA fees and lowering them

o It was discussed that HOA fee of 125.00- 135.00 is fair

· Discussed paint issues

o The HOA started painting the community and has not finished

· Discussed hiring outside management firm/ person to have an office in the clubhouse

o Will work as a person to monitor the pool area

· Discussed pool issues

o Raising the fence

o Spikes on top

· Discussed mission statement

o Community improvement

Misc

· N offered her CPA to look over the budget

· Having a web cam in the pool area

· Security cameras on property

· How can we reduce our HOA fees/cut backs

· Having the people who can’t pay, pay what they can

o What is to stop them from taking advantage of this?

· Have some sort of incentive (not penalty) for paying your HOA assessment on time

o A reduced rate

· Next meeting we will be discussing block party

Action items:

D to reserve clubhouse for Monday meetings

D to make sign(s) to advertise future meetings

L to reserve the clubhouse for block party

2 people to bring cookies napkins, 2 people to bring juice and cups

Past meeting notes

Tue, 29 Jun 2010 23:46:43 +0100

Past meetings notes, in no particular order:

· Save on SRP

o Lights

§ Make economical

§ Way of paying

§ Solar?

· Pool

o Solar option

· Landscaping

o Hourly or by the job

o Rebid Homeowner winter grass

· Property Values

o 20,000

o a/o renters 10%

o HOA fee 125.00

· Competitive Contracts

o Review Contracts

· Open Gate in Back

o 7-7 gate to be open

· Water Bill

o Fix leaky toilets/faucets

o No winter grass

· Community Events

o Free

o Potluck

§ 1 food item

§ Bring your own community meat

§ Donations for beverages

§ 2-4 grills

§ Charcoal

§ Smoker?

o Game Night

§ Weekly

· Friday night

· 6-10pm

§ Poker Night

· Building

o Property management

o Security at pool

o Security at gate

o Surveillance signs

o TV- Big Screen

o Exercise Room

o Web Cam

o Building open all the time

o 25 to reserve not 150 and do not cash the check

· Fees

o 195

o 150 if paying on time

o Non payment water cut off

§ Lose pool access

§ Negotiate lower fees for non working

§ Work off HOA fees through service to the community

· Security

o Neighborhood watch within the community

· Golf cart

· 80x195 (200) = 16,000/mo

· Pool

o Perimeter ideas

§ Cactus, rose bush

§ Building code

· Fire Attorney

o Small claims court

· Community to problem solve

· We need a playground

o Retreat basin

o Rubberized material

o NW side

· Easement money

o One time fee

o Annually

· Budget

· Entry map

o Each end

· Get rid of property management

· Get to know each other

· Age demographic

· All the kings flags

o 6x10

o Lights on AM flag

o New flag

o AZ Flag

§ 40-50 dollars

· 42 votes needed to replace the board

o Call for re-election

Email sent to Kriss to reserve clubhouse June 29, 2010

Tue, 29 Jun 2010 23:38:46 +0100

Hello,

Several community members would like to reserve the club house for a community event July 17, 2010 from 5pm to 11pm. To my understanding since this is a community event there is not a fee associated with the reservation. Please advise.

Update June 29, 2010: Email recieved from Kriss' assistant regarding clubhouse reservation:

Kay,

A deposit of $150 is still required for using the clubhouse. Please see attach clubhouse reservation form.

Email sent to Kriss L. addressing meeting questions June 29, 2010

Tue, 29 Jun 2010 23:33:25 +0100

Hello Kriss,

I am emailing today with a few questions I would like addressed at your earliest.

1. Does our Board have meetings outside of the monthly all inclusive HOA meetings? If so, when?

2. What are the duties of a board member? What are the expectations of a board member?

3. Was there a vote on our current budget? Who reviewed it prior to it being put into place?

4. Where is the money from late HOA fees being allocated?

5. I've noticed painting the buildings started and stopped. When will these unsightly lines be filled and the work completed?

Thank you for your time and I look forward to your prompt response.

UPDATE June 29, 2010, below is Kriss' response:

Hello Kriss,

I am emailing today with a few questions I would like addressed at your earliest.

1. Does our Board have meetings outside of the monthly all inclusive HOA meetings? If so, when? Only when needed.

2. What are the duties of a board member? What are the expectations of a board member? To make decisions for the community and the benefit of the homeowners.

3. Was there a vote on our current budget? Who reviewed it prior to it being put into place? Yes, all three Board members approved it.

4. Where is the money from late HOA fees being allocated? Deposited into the Operating fund as income

5. I've noticed painting the buildings started and stopped. When will these unsightly lines be filled and the work completed? The caulking was done to prevent further water damage from rain. The painting of the community is estimated to cost over $125,000. the community does not have the money to paint this year.